How RecoverAI Works
From upload to recovery in 4 simple steps. No manual follow-ups, no awkward phone calls — just AI-powered conversations that get you paid.
Step by Step
Your path to automated recovery
RecoverAI turns your overdue invoices into recovered revenue with a streamlined, four-step process that runs on autopilot.
Upload Your Invoices
Upload a CSV file with all your overdue invoices or manually enter them one by one. Each invoice needs just three details: the amount owed, the debtor's contact information (WhatsApp and/or email), and the original due date. Bulk imports take seconds — even with hundreds of invoices.
- ✓Drag-and-drop CSV upload with smart column mapping
- ✓Manual entry form for individual invoices
- ✓Supports bulk uploads of 1,000+ invoices at once
- ✓Auto-validates debtor contact details before starting
AI Takes Over
Once your invoices are uploaded, RecoverAI's autonomous AI agent springs into action. It initiates empathetic, professional conversations with each debtor on WhatsApp and email — adapting its tone, timing, and strategy based on real-time psychometric profiling.
- ✓Dual-channel outreach: WhatsApp + email simultaneously
- ✓Psychometric profiling adapts tone per debtor personality
- ✓5-phase escalation from gentle reminder to final notice
- ✓Built-in compliance checks prevent legal risk automatically
Monitor & Decide
Stay in full control with real-time owner alerts. Every time the AI needs a human decision — approving a discount offer, authorizing a payment plan, or escalating a stubborn case — you get an instant notification with one-click approve or reject buttons.
- ✓Real-time email and dashboard alerts for key decisions
- ✓One-click approve/reject for discount and payment plan offers
- ✓Escalate difficult cases to manual follow-up instantly
- ✓Live dashboard tracks every conversation and negotiation
Get Paid
When the debtor agrees to pay, RecoverAI sends a secure payment link directly in the conversation. Payments are processed instantly and invoices auto-reconcile in your dashboard. You see your recovered amount update in real-time — no manual bookkeeping needed.
- ✓Secure payment links sent directly via WhatsApp & email
- ✓Supports full payment, partial payment, and installment plans
- ✓Automatic invoice reconciliation upon payment receipt
- ✓Real-time recovered amount tracking in your dashboard
See It In Action
See RecoverAI in Action
Watch how RecoverAI takes a real overdue invoice from upload to full payment — all in under 2 minutes.
2 minute walkthrough • No signup required
FAQ
Frequently asked questions
Everything you need to know about the RecoverAI process.
QHow long does it take to start recovering invoices?
You can upload your first invoice and have the AI start outreach within 5 minutes of creating your account. Bulk CSV uploads with hundreds of invoices take under 60 seconds to process. The AI typically initiates the first debtor conversation within minutes of upload.
QDo I need to connect my WhatsApp or email account?
No. RecoverAI uses its own dedicated business channels to contact debtors on your behalf. The messages clearly identify your company and the outstanding invoice. You never need to share your personal WhatsApp or email credentials.
QWhat happens if a debtor disputes the invoice?
The AI is trained to handle common objections and disputes gracefully. If a debtor raises a dispute that requires human judgment, you'll receive an instant alert with the full conversation context and one-click options to respond, escalate, or pause the campaign.
QCan I customize the AI's tone and messaging?
Yes. You can set your preferred communication style — from friendly and empathetic to firm and professional. The AI also adapts automatically based on its psychometric profiling of each debtor, choosing the tone most likely to result in payment.
QIs the AI compliant with debt collection regulations?
Absolutely. RecoverAI has 21 built-in legal threat detection patterns and automatic de-escalation triggers. The AI never makes threats, misrepresents facts, or contacts debtors at inappropriate times. It's designed to stay compliant with international debt collection regulations.
QWhat payment methods do debtors have?
Debtors can pay via secure payment links that support credit/debit cards, bank transfers, and popular digital wallets. The AI can also negotiate and set up installment plans, with each payment automatically tracked and reconciled in your dashboard.
Ready to automate your debt recovery?
Join hundreds of businesses that have replaced manual invoice chasing with AI-powered conversations. Set up in 5 minutes, start recovering today.